Best Practices for Hybrid Meetings
As we enter a new phase in the pandemic when more and more people are able to safely work together at the lab, our use of fully remote meetings may be coming to a close. Now many of us find ourselves in the situation of holding meetings with in-person participants as well as remote participants — so-called hybrid meetings.
At the first hybrid NSD staff meeting on May 3rd 2022, we discussed and demonstrated how we can implement the principles of IDEA in this new context. We emphasized that at stake are both inclusion — that all attendees are able to access and participate in the meeting — and equity — that all are respected and treated fairly in the process. Important steps to take include testing the technology beforehand so that both in-person and remote attendees can hear and see presentations, and assigning a specific “Zoom monitor” who can facilitate communication between in-person and remote participants. Also important is in being clear about how the meeting will run, such as by circulating an agenda in advance and by laying ground rules for how in-person and remote attendees can interact with speakers and one another.
Other ideas generated from our discussion on May 3rd are that, if possible, it is helpful both to have a camera on the in-person attendees so the remote participants can see the in-person attendees, and to have a secondary display in the room so that the videos of remote participants can be shown. In addition, when in-room participants ask questions or make comments, it was suggested that the person or host in the room identify the person who asked the question for the benefit of the remote participants. Thanks for everyone’s insights and wishing us all the best in this new phase of work!
Recent DEI topics @ NSD Staff Meetings
May 31, 2022 – FAIR Office overview
May 17, 2022 – Bias and Its Extremes
May 3, 2022 – Hybrid Meetings with Zoom – Best Practices
April 19, 2022 – Autism Awareness Month
April 5, 2022 – Utilizing URM Targeted Job Posting Boards
March 22, 2022 – The General Sciences Mentoring Program
You may recognize your co-workers with a Luminary Card for any action fostering inclusion, diversity, equity, and accountability within our LBNL community. The following people received a Luminary Card this quarter:
Larry Phair, Xin-Nian Wang, Joselyn Delgado, Jenn Tang, Morgan Morse, Cameron Geddes, Polly Arnold, Jayson Vavrek, Paul Adams